Discover our new Details Dialog

We’ve updated the document details dialog box. The re-design gives you a clearer view of all your document’s details.

You can preview the basics in the Info tab. Want an overview of all revisions, or do you want to revert to a previous version? Check out the Revisions tab.

Finally, the new Communications tab centralizes all annotations, notes, notifications and workflow status messages in one place, chronologically.


Set access rights for administrators

A Chapoo administrator can now set access rights for each individual administrator in the Admin access (part of the administrator app). This way an administrator can limit the rights of one or more administrators.

Let’s say you want someone to be in charge of adding new users, but you don’t want that the person can change the structure, access rights , empty the recycle bin, … Then this new feature will come in handy.

The project owner will always have control over the Admin access feature. He/she will be in charge and is able to give other administrators the rights to the Admin access.


Share your Chapoo Calendar

Chapoo has added a new feature to the Calendar app. From now on you can share a calendar with colleagues so they can follow the project schedule outside Chapoo. All they need to do is import the calendar into their personal one like Google or Outlook.

A calendar can be shared and imported in a few simple steps:

  1. Choose “Share” in the action dropdown menu by clicking the down arrow icon.
  2. Enable Public sharing
  3. Copy the link to share it
  4. Import the link in a personal calendar

Tip for administrators: Don’t forget to enable the share rights in the “Folder access” menu in the Administration panel.



New features and improvements

New Form editor and viewer*
Simple drag-and-drop wizards help you to define forms in the new form editor. The new form choices field allows you to reuse existing data in a dropdown.

New Form editor _ Meta dataForm as a database

* only for Enterprise customers

Import Project*

More options are available when importing a project.New Import project

* only for Enterprise customers

Consult meta data in a Document Folder
Select Metadata as a column in your document folder.Meta data as a column

Easily consult task history
Easily consult the comments of an other participant in the task history of a workflow-task.New Task History

Consult your folder acces
Get more information about your access rights in the Folder info.Folder Access Rights

Edit the subject of a Notification 
Edit Send notification subject



Create a report of document information

If you want to generate a document information report (Document details, Revisions, Meta data, Workflow information,…)  of a selection of documents or of all documents in multiple folders, you can perform the “Download list” action. This functionality can be found in different places in Chapoo. You can select which information you want to download to an excel list.

  • If you want an overview of a few documents, select them and click “Download list”.

Download List - Select documents

  • If you want an overview of al documents from one or more folders, you can select the folders in the “Project info” screen and click “Download list”.

Project info - Download list Project Info




Edit your personal details and settings in Chapoo

To edit your personal details and settings, click on the profile picture in the top-left corner of the Chapoo screen.

  • Edit personal details
    • Edit or fill in your personal details, picture, address and/or contact details
    • Change your password.
    • Choose your interface language.
  • Stop task notifications
    If you do not want to get an e-mail notification for new tasks.
  • Send me a daily overview
    If you want a daily mail with all your notifications.
  • Folder subscription overview
    When you subscribe to a folder, you will get a notification mail when something changes (upload, revision, …) in this folder